Just because you’re spending a lot of time at work doesn’t mean you’re getting work done.
A survey of 2000 office workers conducted by the market research firm Harris Interactive found that employees only spend about 45 percent of their time actually completing their primary job duties.
What does that mean?
That means more than half of the hours spent at the office are spent doing other things.
Most people (both employees and business owners) are drowning in email, constantly interrupted and stuck in dead-end meetings.
The question remains, when do they have time to do any real work? 🙁
In this article, we are going to share with you 10 tips that will help you save 10+ hour per week at work.
If this list makes you feel even more overwhelmed, just start by implementing three time-saving tips you think you can use immediately.
1. Before you sleep, create a to-do list of all the things you would like to do the next day. Use an app like Wunderlist, todoist, or Any.do. These apps will turn your to-do list into a somewhat Karma game.
2. Move key business processes to the cloud instead of running them on-premise. Collaborate on Skarpline, run payroll on Intuit, arrange shipments, retrieve files and much more from whenever you need and wherever you are.
You’ll end up eliminating a lot of IT downtime and maintenance.
Operational and indirect costs savings that can be achieved by using cloud resources and expertise of a cloud provider have the potential to dwarf the infrastructure acquisition savings of moving away from a self-managed on-premises datacenter approach.
3. Minimize email. According to a report by McKinsey, 28% of the workweek is spent managing email.
Set times to deal with email to stop email from continually interrupting your day. Also, unsubscribe from all the subscriptions and newsletters that you don’t read.
Make use of tools like Unroll.Me. You choose what gets rolled up and when you receive your Rollup. Like to browse email with your morning coffee? You can get all your newsletters and social notifications at 7 a.m. each day. It’s up to you.
Make use of tools such as Skarpline at work to keep conversations where they belong by communicating directly on project links or files instead of sending them separately in email.
4. Stop micromanaging your team. Hire only people you trust and trust them. Encourage your team to ask questions and provide feedback, then get out-of-the-way.
You may downplay your propensities by labeling yourself a “control freak” or by claiming that you just like to keep close tabs on your team, but those are poor excuses for excessive meddling.
Micromanaging can dent your team’s morale by establishing a tone of mistrust, and this limits your team’s capacity to grow.
5. Close all the tabs that you are not using on your browser and all programs that you don’t need when doing a particular task.
Always try to do one thing at a time until completion.
6. Eat that Frog! Make sure you tackle the most important thing first. Take care of your most important item first thing in the morning, you’ll end up procrastinating less on other items.
There’s a saying by Mark Twain that goes like,“If the first thing you do when you wake up in the morning is eat a live frog, then nothing worse can happen for the rest of the day!”
7. Outsource. If you can afford it, try to delegate the activities that are less important to you or that are related to your weaknesses.
Just because it’s your job or business, you don’t have to do it all.
Hire others to do your customer support, errand running and bookkeeping. Make use of services like TaskRabbit to find local errand runners.
8. Prepare standard responses and templates. Most entrepreneurs receive many similar questions from customers and prospects.
Create several cut-and-paste answers and scripts for you and your staff. Don’t forget to create templates for letters or forms you use repeatedly. Such as letters of agreement, proposals and product descriptions.
Brian Balfour (Hubspot’s VP of Growth) saved 520 hours in a year by just having seven email templates. That a lot of time you can save and use to handle other tasks.
9. Be tough on meetings.
Meetings can be very useful, and we recommend you to have them regularly, but they need structure.
Be clear about what you need to accomplish, cut off people who like to talk and most importantly, end on time.
10. Use technology. Using a to-do list, working in blocks of time, and focusing on your most important tasks are all proven ways to save time.
When you combine those time saving methods with cloud-based technologies such as Dropbox, Google hangout and many more, you can save even more time.
Bonus tip: Stop surfing the Web. Stop kidding yourself. It’s not research you are doing; it’s procrastination.
Stop the time-wasting trend now!
Is your team underperforming? Are your calendars stuffed with meetings?Is your inbox flooded with emails?
Many teams suffer from poor collaboration techniques and they don’t even know it.
Your team deserves the best in collaboration software. That’s why we built Skarpline.
Learn about our new premium messaging and collaboration software now!